Statutes

Statute 1.

NAME AND MISSION

The organization, established in 2004 during the XX International Society for Photogrammetry and Remote Sensing (ISPRS) Congress in Istanbul, Turkey, shall be known as the ISPRS Student Consortium. The organization’s name shall be abbreviated as ISPRS SC. The ISPRS SC is the official representation of the students and the youth to ISPRS.

The main purpose of the ISPRS SC is to link students, young researchers and professionals in different countries, who are interested in photogrammetry, remote sensing and spatial information sciences. ISPRS SC also aims to provide a platform for exchange of information and to organize student-specific events and other activities that integrate students and the youth more effectively into ISPRS activities.

Statute 2.

ACTIVITIES

The main activities of the ISPRS SC consist of, but are not limited to:

  1. Promoting ISPRS and the profession to students and the youth, to effectively familiarize and integrate them to the structure and activities of ISPRS;
  2. Organizing scientific activities and social events to provide opportunities for students and the youth to establish their professional networks;
  3. Planning and designing activities for students and the youth that will provide them with opportunities to attend ISPRS events at a minimum cost and thru scholarships/grants, if available;
  4. Acquiring sponsors and coordinating with The ISPRS Foundation (TIF) to provide financial support to qualified students and young professionals to participate ISPRS and ISPRS SC related events;
  5. Publishing papers about the activities, developments and advances in the ISPRS SC in conferences, particularly during the ISPRS Midterm Symposia and Congress;
  6. Publishing the ISPRS SC Newsletter regularly by collecting contributions from members and organizations, interviewing experts and professionals in the fields of photogrammetry, remote sensing and spatial information sciences and other significant articles that may provide knowledge and up-to-date information to the members;
  7. Maintaining and operating a domain on the World Wide Web and increasing the organization’s presence thru the use of social media;
  8. Keeping a constant communication with the members of the ISPRS SC;
  9. Recruiting interested individuals from regions across the globe to the ISPRS SC;
  10. Organizing activities at the ISPRS Congress, in coordination with the Congress Director and the local organizing committee;
  11. Organizing educational activities, trainings and workshops, such as summer schools, in connection with other events;
  12. Coordinating and supporting regional and national activities related to photogrammetry, remote sensing and spatial information sciences, and
  13. Initiating and maintaining cooperation with relevant international, regional and national organizations.

Statute 3.

COOPERATION WITH INTERNATIONAL ORGANIZATIONS

The ISPRS SC aims to participate in student and youth meetings organized by other student and youth organizations in photogrammetry, remote sensing, spatial information sciences and other associated disciplines. The ISPRS SC recognizes the importance of international linkages, for cooperation and to effectively strengthen the presence of students and the youth to ISPRS activities and other international events. The ISPRS SC also envisions collaboration with other organizations.

The ISPRS SC currently maintains cooperation with the following organizations:

  1. The Asian Association on Remote Sensing (AARS) Student Group;
  2. The FIG Young Surveyors Network;
  3. The American Society for Photogrammetry and Remote Sensing (ASPRS) Student Advisory Council (SAC);
  4. The International Geodetic Student Organization (IGSO).

Statute 4.

MEMBERSHIP

The types of membership in the ISPRS SC are (1) individual, (2) student chapters of ISPRS members, (3) student associations, (4) academic institutions and (5) honorary members.

  1. Individual members are persons up to 35 years of age, or students taking up their undergraduate, master’s or doctorate (PhD) degrees, independent of age;
  2. Student chapters are the corresponding student organizations of ISPRS members,
  3. Active student associations in the fields of photogrammetry, remote sensing and spatial information sciences;
  4. Academic institutions willing to cooperate and coordinate with the ISPRS SC, in the fields of photogrammetry, remote sensing and spatial information sciences;
  5. Academic institutions active in the photogrammetry, remote sensing and spatial information sciences, and
  6. Honorary members, who have rendered exemplary services to the ISPRS SC.

The first four (4) membership types may be required to pay membership fees, as deemed necessary and approved by the ISPRS SC General Assemble (GA). Fees may also be waived when appropriate and approved, as stated in Article 5. Honorary members are nominated by the board members of the ISPRS SC for their exemplary services and outstanding assistance to the organization. Other members are subject to evaluation and approval of the ISPRS SC GA.

Members may also be removed from the organization by the decision of the ISPRS SC board members. The removal of the members that are under types 2-4 require the decision of the ISPRS SC GA.

Statute 5.

ORGANIZATION AND ADMINISTRATION

The direction and management of the ISPRS SC shall be undertaken through the ISPRS SC GA and the ISPRS SC Board. A dedicated Working Group (WG) of an ISPRS Technical Commission (TC) provides the link between the ISPRS SC and the ISPRS Council. This guarantees the continuity and consistency of the ISPRS SC activities and provides consultation and advice. Further advice is provided by the related TC President and an ISPRS Council member, who is appointed by the ISPRS Council as the ISPRS SC liaison.

The officers of the ISPRS SC are the board members of the ISPRS SC Board. Any ISPRS SC member can apply for the Board. 

The deadline and content of the applications are decided by a nomination committee consisting of the Technical Commission President and Working Group Chair supervising the ISPRS SC and one senior ISPRS SC board member, who shall not be candidate for the next period. The nomination committee checks the correctness and completeness of the applications and makes a proposal for the new team of board members in the SC GA. The period of service for board members shall be from the GA at which they are elected for a period of at least two (2) years and preferably for a period of four (4) years. Each position includes a proposed duration, as stated below. The ISPRS SC Board and its member responsibilities consist of:

  1. The Chair (duration 4 years). The ISPRS SC Chair is the official representative of the organization to other organizations. The responsibilities of the Chair are, but not limited to:
    1. Applying and revising the general work plan of the ISPRS SC;
    2. Coordinating the tasks and responsibilities of the members of the SC Board;
    3. Establishing communication between the ISPRS SC and the relevant WG, and among the TC President, the ISPRS Council, and other ISPRS TCs and WGs, and
    4. Leading regular online/teleconference meetings of the ISPRS SC Board. 
  1. Co-Chair/Secretary (duration 2 + 2 years). The Co-Chair/Secretary supports the Chair and acts as the Chair, when necessary. The responsibilities of the Co-Chair/Secretary are, but not limited to:
    1. Promoting ISPRS SC activities and other related events;
    2. Setting up and distributing, together with the Chair, the agenda of the meetings;
    3. Writing down, distributing and storing the minutes of meetings;
    4. Establishing and maintaining a database of members and communicating with the members, and
    5. Communicating, together with the Chair, with the SC Coordinators. 
  1. Website Administrator (duration 2 + 2 years). The Website Administrator, in cooperation with the ISPRS SC Board and the WG, coordinates and maintains the design and content of the ISPRS SC website and the other social media platforms. The responsibilities of the Web Administrator are, but not limited to:
    1. Establishing and maintaining all ISPRS SC Internet-based platforms and activities, including the ISPRS SC website, and
    2. Constant updating of the SC mailing list. 
  1. Social Media Coordinator (2 + 2 years). The main responsibility of the Social Media Coordinator is the communication with members through all social media platforms (e.g., Facebook, Twitter, LinkedIn, and Flickr). The responsibilities of the Social Media Coordinator are, but not limited to:
    1. Regularly distributing new issues of the ISPRS SC Newsletter and any other news, announcements or relevant pieces of information on all social media;
    2. Regularly disseminating new issues of the ISPRS SC Newsletter and any outstanding news or announcements through the SC e-mail service to all ISPRS SC members, and
    3. Coordinating, with the help of the Website Administrator, the website content. 
  1. Newsletter Editor/Editor-in-Chief (2 + 2 years). The Newsletter Editor/Editor-in-Chief is responsible for the acquisition of content for the ISPRS SC Newsletter and its publication. The responsibilities of the Newsletter Editor/Editor-in-Chief are, but not limited to:
    1. Inviting and encouraging the members of the ISPRS SC to contribute to and collaborate for the ISPRS SC Newsletter;
    2. Finalizing the content of the Newsletter, and sending it for proof reading and typesetting;
    3. Establishing cooperation with other ISPRS Editors (e.g., with the Book Series editor for the publication of exceptional Ph.D. theses in the Book Series, with the ISPRS Journal editor for special journal issues dedicated to the ISPRS SC), and
    4. Taking care of all other publications relevant to the ISPRS SC.
  1. Newsletter Designer (4 years). For each issue of the ISPRS SC Newsletter, the Newsletter Designer is responsible for designing a suitable cover page, typesetting the text and graphical content in a publishing software, and preparing the final format to be ready for publication and distribution. This should be performed within an internally agreed upon deadline.

In addition to the board members, the ISPRS SC also seeks the assistance and help of SC Coordinators. SC Coordinators ideally are full-time employees at an academic or a research institution. The responsibilities of the SC Coordinator are, but not limited to:

  1. Promoting ISPRS, the ISPRS SC and recruiting new members in their respective region;
  2. Linking the ISPRS SC with relevant institutions, student chapters or societies in their country; note that the inclusion of the ISPRS SC logo is required;
  3. Contributing to the ISPRS SC social media platforms and the ISPRS SC Newsletter;
  4. Sharing any ISPRS SC e-mail announcements with their professional networks;
  5. Periodically making suggestions and providing reports on activities within their region, and
  6. Submitting a brief report/letter to the SC Board every two (2) years summarizing their accomplishments. 

Additional Board members may be appointed by decision of the ISPRS SC Board and approval by the ISPRS Council. Such a decision must be ratified by the next ISPRS SC GA. The Board may appoint, in consultation with the WG, SC Coordinators or students to help in the ISPRS SC work (e.g., for the SC Newsletter or website).

The Board and the WG determine the location, date and content of events, such as summer schools, in cooperation with the local organizers.

Statute 6.

ISPRS CONGRESS

The SC in cooperation with the related WG shall organize dedicated SC activities, including scientific and social activities during the ISPRS Congresses and any other additional activities before or after the Congress. Such activities should be approved by the ISPRS Council and coordinated with the Congress Director who shall provide local organizational support, a gratis ISPRS SC booth at the Congress exhibition, gratis publication of a special Congress Newsletter and financial support for a certain number of students/young professionals, including ISPRS SC board members. Summer schools or similar events before/after a Congress are integrated as part of the Congress and the related costs should be considered in the Congress budget.

Statute 7.

GENERAL ASSEMBLY AND VOTING

The General Assembly (GA) shall be the supreme authority of the ISPRS SC for all decisions. In particular, it shall determine the general policy of the ISPRS SC, elect its officers and decide on the statutes, membership types and annual subscription fees, if any.

The GA will be convened at least during each ISPRS Congress. Other extraordinary GAs may take place at other events with decision of the SC Board and the WG. The delegates of the GA are individual members and at least one representative from member types 2-4 with voting rights.

The GA is open to everyone.

All members have one vote, except the honorary members who cannot vote.

Decisions are taken with the absolute majority of the delegates present in the GA.

The ISPRS SC Board may ask the GA to vote by email in case of urgent matters. In this case, a period of one month after sending the email should be allowed for reply. Non-replies count as positive votes.

Statute 8.

FINANCES

Financial matters shall be administered by the ISPRS Treasurer who shall determine the appropriate banking arrangements. If necessary, the ISPRS SC board in agreement with the WG and the ISPRS Council may appoint a treasurer as an ISPRS SC Board member and establish its own bank account and be responsible for the organization’s financial matters.

Statute 9.

DISSOLUTION AND AMALGAMATION

Only the GA may approve a decision on dissolution of the ISPRS SC or amalgamation with another international body with a majority of 2/3 of the GA delegates. Such a decision should be also approved by the ISPRS Council.

Statute 10.

AMENDMENTS

Only the ISPRS SC GA has the authority to amend the statutes. Proposals for amendment should be sent to the ISPRS SC Board, which should send them to the SC members at least four (4) weeks before the GA. No item in the ISPRS SC statutes shall be in conflict with the ISPRS statutes and bylaws. The ISPRS SC statutes and their amendments shall be approved by the ISPRS Council before coming into effect.

Statute 11.

OTHER REGULATIONS

The official language of the ISPRS SC is English.

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Original Statutes adopted by the ISPRS Student Consortium General Assembly at the XXI Congress in Beijing, P.R. China, July 2008.

Amended Statutes adopted by the ISPRS Student Consortium General Assembly at the XXII Congress in Melbourne, Australia, August-September 2012.

Amended Statutes adopted by the ISPRS Student Consortium General Assembly at the XXIII Congress in Prague, the Czech Republic, July 2016.